Bilingual Administrative Assistant

Job Description
The Administrative Assistant will support the Procurement Center in Costa Rica. Job responsibilities require coordination of multiple tasks to complete work assignments which require advanced analytical ability, independent judgment, creativity, and problem-solving skills. This role requires strong communication skills for effective interaction with our colleagues and internal/external clients both on-site and remotely to maintain continuity of the work.

Position Responsibilities

Primary responsibilities for this position include, but are not limited to the following:

• Conduct General Secretarial/Clerical duties
• Create requisitions, vendors, payments, etc., necessary to run the operation.
• Coordinate all matters require for trainings or meetings (rooms reservations, snacks, WebEx, audio, connections, etc.) and ensure everything is working proper prior and during the session.
• Support the recruiting and onboarding processes.
• Organize special events, present plans and provide updates.
• Develop internal and external communications.
• Support the requisition review and approval process as required.
• Keep constant communication and coordination with facilities, Security and Digital.
• Communicate at a high level to effectively interact with our colleagues and internal/external clients both on-site and remotely located to maintain continuity of the work.
• Coordinate all logistic requires for visitors (including Travel, hotel, meals, security, transportation, rooms, etc.)
• Prioritize and perform work activities under little supervision.

Education & Experience

• High School Diploma
• Experience as an Administrative Assistant is required (At least 3 years of experience is desired).
• Fluency in English and Spanish required
• Advanced computer skills using MS Outlook, Word, Excel, PowerPoint and operation of other peripheral devices
• SAP experience processing Expense Reports, Purchase Orders, Payment Requests, Vendor Add Forms is desired.
• Ability to handle and prioritize many simultaneous assignments
• Experience with Event Planning and coordination
• Extraordinary attention to detail
• Outstanding communication and people skills

Candidates must send resume in English to [email protected] before February 14th, 2020.